Uploading a List of Users

Uploading a List of Users 

1. Many users can be created at once by uploading a list to the LMS. To begin, click on the Upload Users tab from the Users screen

2. Before you upload, make sure you have the proper file ready. The uploaded file must be a .csv – comma (,) separated file. This can be created in a spreadsheet program like Microsoft Excel. Information can be found below to help format you CSV file for best results. 

Formatting Your CSV File 

  • Your CSV file must contain at least an email address for a user. This is the minimum information required to create a user.
  • The columns of information in your CSV file do not have to follow any specific order, as you will be able to select which columns associate with various account details within the LMS.
  • The top line of the spreadsheet should be used for column titles, and not user information. The upload tool does not recognize the top row as account information, and therefore the information in the top row will not be used to create a new user. The system will use these titles as a starting point for sorting the file on the next page.
  • You can add additional information to your CSV according to the following guidelines:
  • First name
  • Last name
  • Password: You can define a password by typing it into your spreadsheet, or a random password can be created by leaving a column blank.
  • Expiry date (the date on which the user’s account will expire): Format it as: YYYY-MM-DD.
  • Groups: You can add a user to specific groups by typing the group’s name. For multiple groups, separate the group names with | or ;
  • Course: You can also add a user to specific courses by typing the course’s name. For multiple courses, separate the course names with | or ;
  • Locale: You can set the default language for your user based on znanja’s supported languages by inputting EN for English, FR for French, or ES for Spanish.
  • Notify: You can specify whether a user will receive a notification email when their account is created. The default is for users to be notified.

3. When your document is ready, click Browse, navigate to your file, select it, and click Open

4. Click Next to complete the process. 

5. On the next page, you can associate the columns in your file with associated account details using the dropdown menus. 

6. Once you are ready, click Upload. The users will be created in the background. You will receive an email notification when this process is finished and your users have been created. 

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